Administrative Assistant for Delaware Bio

Delaware BioScience Association
Job Description
Delaware Bio is a dynamic, member focused organization with at mission of maximizing the success of the bioscience industry in DE. The successful candidate for this role will be a key team member responsible for supporting the President, Marketing Manager, Event Manager and Public Policy Advocate by providing administrative support. Delaware Bio runs 20 events a year, so this candidate will be highly engaged with event support. Our ideal candidate will be a self-starter with a minimum of two years of administrative assistant experience including logistics for events.  We are looking for a multi-tasker who would describe themselves as creative, motivated and quick on their feet.
Responsibilities:
 
  • Manages logistics for Board meetings, supports President with preparation of the agenda and keeps meeting notes.
  • Coordinates the Annual Members meeting.
  • Participates on event planning committees as needed to coordinate meeting logistics and take meeting notes and action items. Follows up on action items for team reporting.
  • Tracks team calendar and vacation days.
  • Arranges for travel plans for leadership events.
  • Manages monthly member billing and monitors payments.
  • Provides logistical support for events as directed by the Events Manager.
  • Is available to welcome members and provide logistical support needed at events and on the phone.
  • Coordinates scheduling with staffers of Governor and Delaware’s Congressional delegation for public policy events.

Requirements:
 
  • High School Diploma required, Bachelor’s degree in Marketing, Communications preferred.  
  • Minimum of two years of experience as an administrative assistant
  • Strong written and verbal communications skills
  • Ability to have a flexible schedule around events
  • Proficient with MS office, Constant Contact or other e-mail automation system, Adobe Creative Suite and project planning tools.
  • Experience with scientific or healthcare events is a plus.
Contact Information
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